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Party Planning Checklist
 
Planning a party can be a difficult task but with a good guideline you won’t skip a beat! This comprehensive list will keep you organized and more importantly, will make your party an unforgettable one!
 
 
 
 
THE FIRST FEW STEPS
  • Determine the type of party (formal, special occasion, holiday, etc.)
  • Decide if you want drinks, finger foods, buffet, full meal, or other
  • Pick your party theme
  • Decide amount of guests you would like to invite
  • Set a date, time, and place for your party
  • Determine a RSVP date
  • Search, investigate and book your location also pay any deposit
  • Make a shopping list -- including small items like napkins and candles etc
  • Make lists of tasks that can be done in advance and those for party day
 
NEXT THINK BUDGET
  • Decorations, including flowers, plants, or props
  • Food and beverages
  • Other services (caterer, parking attendant, wait staff, etc.)
  • Invitations and postage
  • Rental space
  • Entertainment (music, DJ, etc.)
  • Tables, chairs, and other equipment rentals
  • Other miscellaneous expenses
 
FOUR TO SIX WEEKS PRIOR
  • Put together your guest list and gather addresses and phone numbers
  • Order invitations
  • Purchase decorations, paper goods, and other supplies
  • Contract for any services (caterer, entertainment, etc.)
  • Plan your menu and purchase non-perishable foods and drinks
  • Contact any friends or family you want to help with the party
  • Address and mail your invitations
  • Pick out the music
  • Contract for any equipment rental (chairs, tables, etc.)
 
ONE TO TWO WEEKS BEFORE
  • Confirm any friends, family, and hired service people working the party
  • Pick out your party outfit and have it cleaned
  • Finalize the space layout and decorations
  • Shop for bulk of perishable food
 
TWO TO THREE DAYS BEFORE
  • Clean your house if party is at home
  • Begin decorating
  • Gather your supplies and equipment together
  • Shop for any last-minute food or supplies
  • Touch base with contracted services
  • Assign specific tasks to your volunteer assistants
  • Make preparations for cleaning up, returning equipment, etc.
 
THE DAY OF THE EVENT:
  • Finalize the decorations and place settings
  • Instruct any hired and volunteer helpers
  • Relax and enjoy yourself!
 
AFTER THE PARTY ENDS
  • Thank you cards
  • Collect photos and save in photo album for good memories
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