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  Party Planning Checklist Planning a party can be a difficult task but with a good guideline you won’t skip a beat! This comprehensive list will keep you organized and more importantly, will make your party an unforgettable one! THE FIRST FEW STEPS - Determine the type of party (formal, special occasion, holiday, etc.)
- Decide if you want drinks, finger foods, buffet, full meal, or other
- Pick your party theme
- Decide amount of guests you would like to invite
- Set a date, time, and place for your party
- Determine a RSVP date
- Search, investigate and book your location also pay any deposit
- Make a shopping list -- including small items like napkins and candles etc
- Make lists of tasks that can be done in advance and those for party day
NEXT THINK BUDGET - Decorations, including flowers, plants, or props
- Food and beverages
- Other services (caterer, parking attendant, wait staff, etc.)
- Invitations and postage
- Rental space
- Entertainment (music, DJ, etc.)
- Tables, chairs, and other equipment rentals
- Other miscellaneous expenses
FOUR TO SIX WEEKS PRIOR - Put together your guest list and gather addresses and phone numbers
- Order invitations
- Purchase decorations, paper goods, and other supplies
- Contract for any services (caterer, entertainment, etc.)
- Plan your menu and purchase non-perishable foods and drinks
- Contact any friends or family you want to help with the party
- Address and mail your invitations
- Pick out the music
- Contract for any equipment rental (chairs, tables, etc.)
ONE TO TWO WEEKS BEFORE - Confirm any friends, family, and hired service people working the party
- Pick out your party outfit and have it cleaned
- Finalize the space layout and decorations
- Shop for bulk of perishable food
TWO TO THREE DAYS BEFORE - Clean your house if party is at home
- Begin decorating
- Gather your supplies and equipment together
- Shop for any last-minute food or supplies
- Touch base with contracted services
- Assign specific tasks to your volunteer assistants
- Make preparations for cleaning up, returning equipment, etc.
THE DAY OF THE EVENT: - Finalize the decorations and place settings
- Instruct any hired and volunteer helpers
- Relax and enjoy yourself!
AFTER THE PARTY ENDS - Thank you cards
- Collect photos and save in photo album for good memories
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